Office Administrator - Part Time

Ort: Singapore - Singapore

Ihr Profil

In this exciting position for our Singapore office, we are seeking a candidate who is interested in taking responsibility for the  office administrative tasks. 

The working hours for this role is 24 hours a week (excluding meal break), working on Mondays, Wednesdays and Thursdays.  This role will report to the Head of HR Asia.

Your responsibilities and tasks will include:

General Office Management

·       Maintain office facilities, equipment, and upkeep of maintenance contracts

·       Work with cleaning contractor to ensure office cleanliness and provision of adequate supplies

·       Ensure adequate office, stationery and pantry supplies

·       Primary contact point and communication person between building management and CSL Vifor office

·       Regular assessment review of existing vendors to ensure the right vendors are engaged

·       Coordinate with IT on office security, phone system or any building malfunction

·       Designated Fire Warden for CSL Vifor

Administration

·       Establish administration policies, processes and procedures

·       Attend to phone calls and visitors,

·       Coordinate mail and courier services

·       Attend to general inbox emails queries

·       Assist in arranging for Docusign whenever needed

·       Ensure commercial contracts are well maintained and stored properly

·       Support new hires/ exits preparation

·       Management of office keys, door access system, name cards and office stamps

·       Support meetings/events coordination and travel arrangement

·       Provide travel and designated administrative support to the Senior Commercial Director

·       Back up of Assistant to Head of Asia

 

HR Admin

·       Track Leave records where required

·       Follow up with supporting documents on leave

·       Schedule interviews arrangement

·       Org Charts update

·       Letters preparation (e.g., certification letter)

·       Filing

·       Any other HR admin tasks as assigned

COVID-19 Management

·                Assist the business continuity committee in workplace safety measures implementation

·                Assume Safety Management Officer role when required

The knowledge and skills necessary to perform the duties of this position are typically acquired through the following combination of education, experience and knowledge, or the equivalent.

Requirements

·       At least 3 years of experience in office administration

·       Proficient in English (spoken and written)

·       Willing to work 24 hours a week, on Monday, Wednesday and Thursday 60%

·       Proven experience as an Office Administrator or relevant role

·       Able to converse well with good interpersonal skills

·       Excellent organizational skills and highly independent

·       Excellent Knowledge of MS Office

 As an experience Office Administrator, you are a highly independent person who can multi-task and can work with external parties and interact well with internal stakeholders.  You should also be proactive, and we would then very much like to hear from you.


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