PERSONAL ASSISTANT TO THE GLOBAL HEAD OF DRUG SAFETY & RISK MANAGEMENT - LIMITED - ZURICH

Lieu: Switzerland - Glattbrugg/Zurich

Fonction: Drug Safety/Pharmacovigilance

Compagnie: Vifor Pharma

Kira Maurer

Junior Talent Acquisition

+41 58 851 83 48

Conditions pour les agences de placement

Votre profil

We are looking for a Personal Assistant (PA) supporting the Head of Global Drug Safety & Risk Management (HGDS) for a maternity cover who will have the following responsibilities:
  • Support to the Head of Global Drug Safety and Risk Management (HGDS):
    • Full admin support to HGDS including: calendar management, take minutes (GDS Department Meeting), act as back-office and central point of contact during Swiss business hours
    • All aspects of GDS invoices handling before sending for payment
    • Manage the filing structure on S drive for GDS team including oversight and maintenance of GDS Holidays Calendar, maintenance of Job Descriptions and Organizational Chart, maintenance of non-LMS training materials and records
    • Manage service contracts
    • Manage logistics around meetings with visitors (meeting rooms, equipment, catering/dinner reservations, escort guests)
  • Support to GDS Management Team (HGDS, EU Qualified Person for Pharmacovigilance, Head Medical and Clinical, Head Drug Safety Operations):
    • Organize flights, hotel stays, other travel arrangements
    • Manage claimable costs
    • Organization of events (scheduling, Outlook, technics, catering)
    • Manage meetings and minutes with service providers
    • Manage internal GDS meetings and minutes
  • Additional tasks:
    • Liaise with archiving company (collect documents for transfer, schedule and manage document transfer)
    • Deputize other PAs at Vifor
    • Integration of new GDS staff (orientation, facilities, S drive, personal records structure)

The ideal candidate will bring the following:
  • Degree in Business Administration
  • Minimum 3 years of related experience in administrative support role
  • Excellent knowledge of MS Office tools (Word, Excel, PowerPoint, Outlook) and Invoicing tools (SAP)
  • Experience in an international environment, experience in a similar pharma or medical devices industry would be an asset
  • Experience in Quality Assurance (SOP, contracts, audit conduct, etc.) would be an asset
  • Fluent written and spoken in English
  • German language skills would be an asset
You would describe yourself as a proactive, team oriented and reliable person. Given the fact that you would perform your job in a highly regulated environment such as GDS, you would describe yourself as an effective person with a high level of confidentiality.

A propos de nous

Le Groupe Vifor Pharma, anciennement Groupe Galenica, est une entreprise Specialty Pharma mondiale qui se consacre à la recherche, au développement, à la fabrication et à la commercialisation de ses propres produits pharmaceutiques. Il est le partenaire de choix pour les solutions innovantes axées sur le patient. L’entreprise, qui entend devenir le leader mondial des traitements de la carence en fer et des affections néphrologiques et cardio-rénales, aspire à aider les patients du monde entier souffrant de maladies graves et chroniques à mener une vie meilleure et plus saine. Le Groupe Vifor Pharma possède des sites de production en Suisse et au Portugal, ainsi qu’un réseau dynamique de sociétés affiliées et de partenaires lui assurant une vaste couverture de marché dans le monde entier. L’entreprise affiche une présence mondiale en constante augmentation mais conserve de solides racines dans son marché d’origine, la Suisse.

Le Groupe Vifor Pharma est constitué de Vifor Pharma, de Vifor Fresenius Medical Care Renal Pharma – sa société commune avec Fresenius Medical Care –, de Relypsa et d’OM Pharma.

Pour plus d’informations, veuillez consulter notre site: http://www.viforpharma.com/fr/a-propos-de-vifor-pharma/qui-sommes-nous.

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Conditions pour les agences de placement