Team Assistant Global Medical Affairs - Zurich

Lieu: Switzerland - Glattbrugg/Zurich

Fonction: Medical Affairs

Compagnie: Vifor Pharma

Votre profil

We are currently looking for a Team Assistant who is willing to contribute to the success and the further growth of Vifor Pharma, reporting to the Head of Global Medical Affairs. In this role, you will be responsible for providing administrative, organisation and coordinative support to the senior Global Medical Manager and Medical staff in Zurich.

Your tasks and responsibilities will include, but not be limited to, the following:
  • Support team managers/directors in all administrative tasks
  • Support Medical team in Zurich in all administrative tasks
  • Support Submissions Group in their tasks
  • Support and back up to Personal Assistant of Head Global Medical Affairs
  • Coordinate financial processes such as invoicing (SAP), expense reports (Concur) to ensure timely processing
  • Contract and PoA etc. administrative support and follow up, incl. ContractX document archiving
  • Make travel arrangements (Amex booking tool) and prepare meeting schedule arrangements
  • Support preparation of presentations (drafting, reformatting)
  • Liaise with internal and external customers
  • Coordinate local and international meetings; including logistics, catering and equipment needs, visitor accommodations
  • Prepare agendas, take and complete meeting minutes; coordinate distribution and follow up on action items
  • Independently respond to routine correspondence
  • Maintain distribution and personnel lists
  • Maintain familiarity and knowledge of relevant company processes and procedures
We are searching for an experienced professional bringing a higher education in Business Administration, along with the following profile:
  • Minimum of 2 years related experience in administrative support role
  • Excellent command of MS-Office tools (Word, Excel, PowerPoint, Outlook)
  • Fluency in English, additional German skills would be preferred
  • Ideally experience in similar international pharmaceutical or medical devices organisation
You are able to communicate details clearly and accurately both orally and in writing. You have strong time management and task prioritisation skills and are able to effectively manage conflicting deadlines. You are proactive in your approach, you are willing to learn new approaches and adapt well to change. You demonstrate a service-oriented, efficient and organised approach to all activities. You lead by example and promote teamwork.

A propos de nous

Le Groupe Vifor Pharma, anciennement Groupe Galenica, est une entreprise Specialty Pharma mondiale qui se consacre à la recherche, au développement, à la fabrication et à la commercialisation de ses propres produits pharmaceutiques. Il est le partenaire de choix pour les solutions innovantes axées sur le patient. L’entreprise, qui entend devenir le leader mondial des traitements de la carence en fer et des affections néphrologiques et cardio-rénales, aspire à aider les patients du monde entier souffrant de maladies graves et chroniques à mener une vie meilleure et plus saine. Le Groupe Vifor Pharma possède des sites de production en Suisse et au Portugal, ainsi qu’un réseau dynamique de sociétés affiliées et de partenaires lui assurant une vaste couverture de marché dans le monde entier. L’entreprise affiche une présence mondiale en constante augmentation mais conserve de solides racines dans son marché d’origine, la Suisse.

Le Groupe Vifor Pharma est constitué de Vifor Pharma, de Vifor Fresenius Medical Care Renal Pharma – sa société commune avec Fresenius Medical Care –, de Relypsa et d’OM Pharma.

Pour plus d’informations, veuillez consulter notre site: http://www.viforpharma.com/fr/a-propos-de-vifor-pharma/qui-sommes-nous.

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