Location: Romania - Cluj

Function: Administration

Company: Vifor Pharma

Kira Maurer

Junior Talent Acquisition

+41 58 851 83 48

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About You

Due to the growth of our Romanian affiliate, we are now looking for a Logistics and Office Coordinator to join our team in Cluj. In this role, you will be responsible for the coordination of logistics operation related to goods distribution, execution and reporting of transparency data, offering support to the Sales and Marketing Team, coordinating the administrative office activities, making a contribution to achieving the company’s goals and objectives and protecting the company’s interest and values at all times. With these responsibilities, the following tasks are part of your role:
  • Plan and manage the effective logistics operation: imports, shipments, deliveries, stocks
  • Keep updated the goods rolling forecasts
  • Integrate the Marketing strategies into the productions forecasts
  • Manage the logistics expenses
  • Maintain a good relationship with the VPRO distributors and with the Logistics Service Provider
  • Follow-up the proper distribution agreement execution and participate in the distribution agreement revision
  • Send the distribution related reports to the authorities (stocks, sales, waste)
  • Participate in the goods inventory
  • Manage complaints: quantitative complaints and any unconformities related to the shipment documents
  • Distribute the quality documents to the Logistics Service Provider and VPRO Distributor
  • Participate in the management of the returned, rejected, recalled or falsified products
  • Manage the sponsorships agreements execution:  executing the sponsorships agreement, keeping updated the database for transfer of value and reporting it to the authorities
  • Revise the relevant departmental SOPs
  • Provide administrative support to the Marketing, Medical and Sales department in terms of sales and activities deployment and in all administrative meetings (agenda, travel arrangement)
  • Participate in the commercial policy definition and commercial campaigns design
  • Negotiate with the customers and coordinates the Commercial Campaign’s proper implementation
  • Sustain the new products launches
  • Preparation & coordination of local and international meetings (phone, video & online) including agenda, logistics, catering & minutes
  • Ensure follow-up after meetings: distribution of minutes, follow-up on actions and coordinate additional information
  • Office management (office supplies, couriers, correspondence handling)
We are looking for a flexible, results-oriented and proactive person. To be successful in this role, you bring the following profile:
  • Bachelor’s degree in Life Sciences
  • A degree in pharmacy is desirable
  • At least 2 year experience in activities related to handling, storing and distribution of medicinal products or in activities such as procurement or commercialisation of medicinal products
  • Appropriate knowledge of the Good Distribution Practices and the Romanian Law 95/2006
  • Experience in working with and within a Quality System
  • English Proficiency
Please send your application in English. Only English Applications will be considered.

About Us

Vifor Pharma Group, formerly Galenica Group, is a global specialty pharmaceuticals company that researches, develops, produces and markets its own pharmaceutical products and is the partner of choice for innovative, patient-focused solutions. The company’s goal is to be a global leader in iron deficiency, nephrology and cardio-renal therapies and strives to help patients around the world with severe and chronic diseases to lead better, healthier lives. Vifor Pharma Group has production sites in Switzerland and Portugal as well as a dynamic network of affiliates and partners offering broad market coverage all over the world. The company has an ever-growing global presence while at the same time remaining firmly rooted in its home market, Switzerland.

Vifor Pharma Group consists of Vifor Pharma; Vifor Fresenius Medical Care Renal Pharma, its joint company with Fresenius Medical Care; Relypsa; and OM Pharma.

For more information, please visit: http://www.viforpharma.com/en/about-vifor-pharma/who-we-are.

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